Greater Gallatin Contractors, Inc. is a commercial and residential landscaping contractor and snow removal company, committed to exceeding industry expectations. Our mission is to deliver exceptional service through knowledgeable team members, strong safety awareness, and environmentally friendly techniques. Through company-wide business ethics, we build lasting relationships with our clients, team, vendors, and community.
If you enjoy being the central organizer who keeps a business running smoothly, this is the role for you.
About the Role
This is an operations-heavy Office Manager position within a fast-paced seasonal contracting environment. You will be the administrative right hand to the owner and the communication hub between clients, project managers and technicians. The ideal candidate thrives on accuracy (details matter), initiative, and keeping many moving parts aligned.
This role blends Operations + Coordination + Bookkeeping + Office Administration. It’s not a passive position — we’re looking for someone who takes ownership, leads with clarity, and will grow with the business.
Financial & Administrative
– Process accounts payable and receivable
– Complete daily invoicing
– Manage project setup, cost codes, and system entry
– Maintain accurate document management and recordkeeping
Communication & Coordination
– Serve as a cross departmental communication link
– Manage and route incoming calls, mail, and internal/external requests, including business leads and information quickly, clearly, and professionally
– Coordinate scheduling and support project managers with operational needs
Office Leadership & Workflow Management
– Prioritize business tasks, deadlines, and administrative initiatives
– Organize systems, workflows, and office processes
– Contribute to a positive and productive culture, keeping team top of mind
– Grow skills and responsibilities in tandem with company needs
